What is an email parser?

An email parser is a data processing software which can extract and parse information from email messages and email attachments. A parsing algorithm process text and extracts information from the email headers (to, From, etc.), body or attachments (for exmaple, attachments like PDF documents, CSV files, and MS Office files).

The email parser uses “parsing rules” to extract data from email messages. Parsing rules are instructions that tell our email parser how to find and how to extract data from email messages.

How many emails can I export with the Premium Plan?

With the Premium Plan for Export Emails to Excel, CSV, or Google Sheets, you can parse, export, and save an unlimited number of email messages.

Can you back up / save all my emails using Export Emails to Google Sheets?

Yes – you can backup all your email messages using Export Emails to Google Sheets. Instructions on how to do that are here.

Can you save all my email correspondence (email exchange) with a certain person using Export Emails to Google Sheets?

Yes – you can save all your email correspondence (email exchange or communication) with a certain person using Export Emails to Google Sheets. Instructions on how to do that are here.

Can Export Emails to Google Sheets save emails as a PDF document?

Yes. If you select the column Email in PDF then cloudHQ will also save emails as PDF documents. The emails will be saved inside folder Emails in your Google Drive.

What is the structure of the folder Emails? Are files organized by label?

The PDF documents in the folder Emails are organized by label and email address. More details are here.

Can Export Emails to Google Sheets create documents admissible as a legal document / evidence in courts?

Yes. In almost all legal offices storing or sharing legal documents should be done as PDF files only. PDF documents of emails created by Export Emails to Google Sheets are admissible as legal documents in courts.

Can I automate the export of my emails so that new emails will automatically be added to my spreadsheet?

Yes, if you do not disable option Enable continuous saving of email messages under the section, the export process will continuously update spreadsheets. That means that when emails come in or go out of your Gmail, the spreadsheets will be updated automatically.

Can Export Emails to Google Sheets parse attachments (like PDFs)?

Yes. Export Emails to Excel, CSV, or Google Sheets will parse and extract data for the following attachment types:

  1. MS Excel
  2. MS Word
  3. TXT and HTML
  4. PDF
  5. CSV

Can I modify the Google spreadsheet created by the export?

There are certain acceptable ways to modify the spreadsheets created with Export Emails to Google Sheets without affecting the existing content. However, there are certain modifications you should not perform. These include:

  1. Removing message_id column (if it exists)
  2. Re-ordering columns
  3. Deleting or inserting columns in the middle of the spreadsheet
  4. Modifying sheets which are locked or hidden

Operations you can perform include:

  1. Adding rows
  2. Adding columns after (but not in between) the pre-existing columns
  3. Modifying cells
  4. Deleting rows

The above is valid for all wizards and spreadsheets.

Can I process spreadsheet cells (like subjects, text, etc.) in Google Sheet?

Yes, you can. For some examples of how to do this, please see the following support note.

Can the export process skip certain email messages?

If an email does not match any of the parsing rules for a given spreadsheet, our parsing engine will skip if you have enabled the option Skip email if nothing can be parsed out from the email message body.

For example, say your parsing rules apply to an email like this:

Name: Karen Hovac
E-mail: Hovac@gmail.com
Phone: +1415555555

Now, imagine this parsing engine—which searches for data related to names, email addresses, and phone numbers—runs into an email which looks like this:

This is an email from Facebook.

What is an email parser?

An email parser is a piece of software that allows you to extract data from incoming emails. Email parsers editor allows you to configure parser to pull specific data fields from incoming emails. By doing so they allow you to convert an unstructured email into easy-to-handle structured data. This email will be skipped since the parser cannot extract anything from that email.