1. Introduction
2. Benefits of Exporting Email Attachments
3. Spreadsheet Example
4. Step-by-Step Instructions
5. Video Instructions

Introduction

Export Emails to Sheets by cloudHQ can be used to backup and organize all your email attachments. The attachments will be organized by type, category, size, etc.

Benefits of Exporting Email Attachments

The benefits of exporting email attachments to sheets are the following:

1. Continuous Backup: Attachments are automatically saved to Google Sheets and Google Drive, so you don’t have to manually manage them.
2. Categorization: Attachments are categorized by type (like invoice, receipt, etc.), making it easier to search for specific content directly within Google Sheets.
3. Single Version Storage: Our system avoids storing multiple copies of the same attachment (even if it is multiple emails), ensuring only the most recent version is saved, which helps reduce clutter and storage space.
4. Search and Sort: You can search and organize attachments by various criteria such as media type (e.g., PDF), sender, company, and other details, helping you quickly find what you need.

Spreadsheet Example

The example spreadsheet can be found here: Attachments Manager – example

Step-by-Step Instructions

Here are step-by-step instructions on how to backup all your emails using Export Emails to Sheets by cloudHQ:

1. Login into cloudHQ.net
2. Go to dashboard and select Export Emails to Sheets
3. Start wizard for export Emails to Sheets
4. Select the option Attachment Manager
   
5. Select if you want to backup all attachments in a label or attachments in a certain timeframe:
   
6. Select backup options:
   • Spreadsheet name. You can also choose to backup to an existing spreadsheet. In that case, cloudHQ will create a new sheet.
   • Whether to skip all reply emails
   • Whether to skip all emails sent by me (emails in your Sent folder)

   

7. Start the backup

Video Instructions

Backup emails; save emails; archive emails to spreadsheets; backup to sheets;