Table of Contents

• Introduction
• Use Cases
• Install
• Create Rules
• Manage Rules
• Check Rules

Introduction

With cloudHQ’s Auto BCC for Gmail, you can create email rules to automatically BCC or CC certain email addresses whenever you write, reply to, or forward an email. You can use these rules on any of your Gmail “From” accounts.
Auto BCC adds the address while you write the email in Gmail, in Chrome on your computer. Emails you send from the Gmail app on your phone or from other email programs are not copied. See Auto BCC for Gmail: FAQ (Frequently Asked Questions) for more details.
To set up Auto BCC for Gmail for your team, please check this support guide How to set up Auto BCC for Gmail for Teams.

Use Case

Install

1. Install the Chrome browser extension Auto BCC for Gmail from this location: https://chromewebstore.google.com/detail/auto-bcc-for-gmail-by-clo/bfhaienophdigbdknjamfcbhinmmnbha:

   

2. Add the extension to Chrome:

Create Rules

Here is how to set up and configure auto bcc or cc anyone on your emails with our Chrome extension:

1. In Gmail, click the Auto BCC button in the toolbar above your list of emails:
   
2. The cloudHQ Auto BCC window opens. Its Auto Bcc/Cc Rules box lists your rules. Click the Add New Rule button at the bottom of the window. If you have no rules yet, the Auto Bcc/Cc Rules box shows the message “No Rules Set” and, under it, another Add New Rule button, which does the same. The Auto BCC Setup Rules window opens, where you create the rule::
   
3. First, set up the “From”-related terms of your sending rule. If you have multiple Gmail addresses, select the single email address to which you want this rule to apply. For example, if you select “email1@gmail.com,” the extension will only execute your rule when emails are sent from “email1@gmail.com.” If you want the same rule to apply to another one of your Gmail “From” addresses, you must create a separate rule for that address.
   
4. Next, set up the “To”-related terms of your sending rule. (Note: after typing out an email address/domain, press either the Enter or Tab key to include it in the box.). Here, you have the following options for the recipients of your sending rule:
   1. Auto BCC will trigger for all recipients: This option sets up “universal” sending rules. Your automatic BCC/CC rule will apply whenever you send an email, no matter the recipient. To add BCC or CC to all your emails, select “to anyone”. You don’t need to enter any email addresses or domains:
      
   2. Auto BCC will trigger only when sending to certain recipients: You can specify email addresses or domain which will trigger Auto BCC. You can enter a whole domain with the @ sign (for example @customer.com) or a full email address (for example name@customer.com). In other words, this option sets up “inclusionary” sending rules. By default, your automatic BCC/CC rule will be triggered if you send an email to any of the recipients/domains that you specify in the box:
      
   3. Auto BCC will trigger only when you are not sending to certain recipients: Alternatively, you can also setup exclude sending rules. With an exclude rule, Auto BCC doesn’t add the copy when every recipient in the To field is on your list:
      
   4. 
      Auto BCC will trigger only when you are not sending to certain domains: You can also set up exclude sending rules for all emails in certain domain.
      With an exclude rule, Auto BCC doesn’t add the copy when every recipient in the To field is in the excluded domains. If at least one recipient in the To field is not on your list, the copy is added:
      
5. Set whether Auto BCC for Gmail will do “bcc” or “cc”:
   
6. Enter email addresses to which Auto BCC for Gmail will do “bcc” or “cc”. Press enter key. When done, click “Save Rule”:
   
7. You will see rule you have saved:
   
8. You can add more rule and bcc or cc as needed:
   

Manage Rules

1. If you have entered an incorrect rule, just click on the rule:
   
2. Then delete the rule:
   

Check Rules

1. While you write an email, you can open your rules with the Auto BCC button at the bottom of the compose window:
   
2. Once you have sent the email, you should see the person you have blind copied: