Google Calendar allows you to create and have access to multiple calendars to keep track of different types of events, shared availability, and availability of certain resources.

Having multiple calendars is a great way to better organize your availability for meetings. The trick is to add multiple calendars that represent “layers” in your planning. For instance, you can have the following calendars:

  1. Your work (i.e., G Suite) calendar
  2. Your personal (i.e., Gmail) calendar (for example, with your kid’s soccer practices)
  3. Your work calendar which is shared with your collegues

For example, you might not want to be available during your son’s soccer practice. Or maybe you do not want to be available when your partner is not available.

First, you need to familiarize yourself with Google Shared Calendars and Google multiple calendars feature. Here are some resources on that:

  1. Share your Google Calendar with someone
  2. Create a new Google Calendar

Meeting Scheduler for Gmail allows which calendars will be used for your availability.

Here is how to select calendars which will be used for your availability:

  1. Login to cloudHQ
  2. Select “Dashboards” tab
  3. Click on Meeting Scheduler for Gmail icon
  4. Click on Manage Availability
  5. Tick Google Calendars will be used for your availability:
  6. Click on “Save Settings“.
  7. Meeting Scheduler for Gmail wil show both calendars:

select calendar; multiple calendars

    How to delegate your calendar with someone

    Delegates will see a calendar on the left under “My calendars.” If they create an event on your calendar, the invitation will come from you.

  1. Hover over the calendar you want to share, click More More and then Settings and sharing.
  2. To share with individuals: Under “Share with specific people,” add the person or the email address of the person you want to share with.
  3. Under “Permissions,” select Make changes and manage sharing: