Google Calendar allows you to create and have access to multiple calendars so you can keep track of different types of events, shared availability, and the availability of certain resources.

Having multiple calendars is a great way to better organize your availability for meetings. The trick is to add multiple calendars that represent “layers” in your planning. For instance, you can have the following calendars:

  1. Your work (i.e., G Suite) calendar
  2. Your personal (i.e., Gmail) calendar (for example, with your kid’s soccer practices)
  3. Your work calendar, which is shared with your colleagues.

Add calendar which is not owned by you

If you want to add a calendar which is not owned by you, then the owner of that calendar needs to share the calendar with you. Instructions how to share calendar are here:

Here are a couple of examples of what you can do with calendar sharing:

  • Share your main calendar with someone so they can see your schedule.
  • Create a new calendar that multiple people can edit, like a “Support” calendar that everyone in support can see events and add events to.
    • So there here is what the owner of the calendar needs to do, so you will have access to the calendar owned by them:

      • On your computer, open Google Calendar.
      • On the left, find the My calendars section. You might need to click it to expand it.
      • Hover over the calendar you want to share, click More and then Settings and sharing.
      • Under Share with specific people, click on Add People. Enter the email address of the person you want to share with.
      • Under Permissions select Make changes AND manage sharing. If you are not allowed then chose that then select See only free/busy.
      • Add people and click Send.

      Create a new calendar

      If you want to create a new calendar then follow the instructions from here:

      • On your computer, open Google Calendar.
      • On the left side, above My calendars, click Add other calendar and then New calendar.
      • Add a name and description for your calendar
      • Click Create calendar.
      • If you want to share your calendar, click on it in the left bar, then select Share with specific people.