A personal and offline copy of your emails can definitely come in handy both before and after you leave a job.

If you want to back up the message folders locally (in addition to keeping them on the server), you can automatically move or delete older items with AutoArchive or export the items to a .pst file that you can restore later as needed and use by importing.

You can refer to them later, for example, to document feedback you have received or projects you have worked on (perhaps for samples for your next employment gig).

There are a number of ways to create backups of your work emails, so hopefully one of the following methods will work for you:

Save Emails and Archive

  1. Install cloudHQ Chrome browser extension Save My Emails from this location: https://chrome.google.com/webstore/detail/save-my-emails/fkbapenokeefpiaefagkinjhadmhjgmg:
    chrome extension
  2. Add the extension to Chrome so you have the “vault” button in your Gmail:
    chrome extension
  3. Click cloudHQ “vault” button:
    chrome extension
  4. You will get notification that emails are being saved:
    chrome extension
  5. You can monitor the job of emails being saved:
    chrome extension
  6. You will get an email that it is available for download once done:
    chrome extension
  7. You can download the saved emails by clicking “Download Now”:
    chrome extension
  8. Your saved emails will be downloaded on computer’s hard drive:
    chrome extension
  9. Your saved emails should be available in PDF format:
    chrome extension

Migrate all Emails into another Gmail

Please refer here how to Migrate All Emails from one Gmail to another.

Backup all Emails into another Cloud Storage

You can also backup all emails to other cloud storage e.g. Dropbox. Check here how to Backup All Emails from our Sync and Backup service function.