NOTE: If you want to migrate an individual Office365 account or just a SharePoint Document Library, please check the following support note: How to migrate all files from Office 365 OneDrive files to Google Drive (single user).

To migrate Office 365 accounts to Google Workspace Drive accounts you need to create migration sync pairs for all Office 365 users and for all Office 365 SharePoint folders:

  • migrate individual user OneDrives to Google Drives (their private data and shared folders created by them)
  • migrate individual users’ mailboxes to Google Workspace Gmail
  • migrate SharePoint Document Libraries into Google Shared Drives

The setup steps are as follows:

  1. install cloudHQ on Google Workspace domain
  2. install cloudHQ on Office 365 domain
  3. create sync pairs to migrate users’ OneDrive accounts to Google Drive accounts
  4. create sync pairs to migrate users’ Office 365 mailboxes to Google Workspace Gmail
  5. create sync pairs to migrate SharePoint Document Libraries to Google Shared Drives

Install cloudHQ on your Google Workspace domain

The instructions on how to install cloudHQ on your Google Workspace domain are here: https://support.cloudhq.net/how-to-install-cloudhq-to-your-google-apps-domain/.

Install cloudHQ on your Office 365 domain

The instructions on how to install cloudHQ on your Office 365 domain are here: https://support.cloudhq.net/it-admin-how-to-install-cloudhq-to-your-office-365-domain/.

Migrate users’ OneDrive accounts to Google Drive accounts

First, you need to set up the migration for your users’ OneDrive accounts. This means that OneDrive files of Office 365 user1 will migrate to into Google Drive accounts for user1, OneDrive files of Office 365 user1 will be migrated to the Google Drive account of user2, etc. Also, all sharing done by user1 in Office 365 OneDrive will be replicated to Google Drive. So you need to create one-way sync pairs that look like this:

Office 365 OneDrive (bob@acme.com)   ->  Google Drive (bob@acme.com)
Office 365 OneDrive (alice@acme.com) ->  Google Drive (alice@acme.com)
Office 365 OneDrive (chad@acme.com)  ->  Google Drive (chad@acme.com)
...

The above sync pairs will create one-way sync of each Office 365 OneDrive account to a corresponding Google Drive account (Office 365 OneDrive account bob@acme.com will be migrated to Google Drive account bob@acme.com, Office 365 OneDrive account alica@acme.com will be migrated to Google Drive account alice@acme.com, and so on). The data will be migrated, and it will also be kept in sync, allowing you a seamless transition.

cloudHQ will also replicate all sharing information and permissions from Office 365 OneDrive account to Google Drive.

It is important that created sync pair have the following:

  1. All sync pairs must have the following setting:

    • Sync only files I own (skip all files and folders which are shared with me) must be enabled
      This means that sync pair for user bob@acme.com will migrate only and only Office 365 OneDrive files and folders owned by bob@acme.com.
    • Replicate sharing meta-data must be enabled
      This means that the sync pair for user bob@acme.com will also migrate sharing metadata when a file or folder is migrated (copied) from Office 365 OneDrive to Google Drive. So if file X is shared with alice@acme.com on Office 365 OneDrive then file X will be shared with alice@acme.com on Google Drive.
  2. All sync pairs must have the following two options disabled:
    Sync Google Shared Drives (Business Plan required)

And here is how to create sync pairs:

  • Go to https://www.cloudhq.net/multi_setup_wizard?prompt_auth=true and click on Office 365 icon::
  • Click Switch to Migrate button:
  • Click on the Office 365 OneDrive icon and then select users you want to migrate:
  • Click the Google Drive icon and then verify sync pairs:
  • Click “Finish” to start the sync.
  • Do not change the settings of the created sync pairs since it is important that created sync pairs have the following:
    1. All sync pairs must have Sync only files I own (skip all files and folders which are shared with me) enabled
    2. All sync pairs must have the following two options disabled:
      Sync Google Shared Drives (Business Plan required)

Migrate users’ Office 365 mailboxes to Google Workspace

Now you need o set up the migration for your users’ mailboxes. So you need to create one-way sync pairs that look like this:

Office 365 Mail (bob@acme.com)   ->  Gmail (bob@acme.com)
Office 365 Mail (alice@acme.com) ->  Gmail (alice@acme.com)
Office 365 Mail (chad@acme.com)  ->  Gmail (chad@acme.com)
...

The above sync pairs will migrate all emails and Office 365 Mail folders. And the emails will also be kept in sync, allowing you a seamless transition.

And here is how to create sync pairs:

  • Go to https://www.cloudhq.net/multi_setup_wizard?prompt_auth=true and click on Office 365 icon::
  • Click Switch to Migrate button:
  • Click on the Office 365 Mail icon and then select users you want to migrate:
  • Click the Google Gmail icon and then verify sync pairs:

  • Click “Finish” to start the sync.

Migrating Office 365 SharePoint Libraries to Google Shared Drive folders

If you decide to migrate Office 365 SharePoint Document Libraries to the Google Drive Shared Drives then you need also to create additional sync pairs that will map these document libraries to Google Shared Drives folders.

To set up migration from Office 365 SharePoint Document Libraries to the Google Drive Shared Drives, the admin needs to create single-user sync pairs from document libraries to the Google Share Drives.

Office 365 SharePoint (admin@acme.com)/Site_HR/Documents         ->  Google Drive (admin@acme.com)/Team Drives/HR
Office 365 SharePoint (admin@acme.com)/Site_Production/Documents ->  Google Drive (admin@acme.com)/Team Drives/Production
Office 365 SharePoint (admin@acme.com)/Site_Projects/Documents   ->  Google Drive (admin@acme.com)/Team Drives/Projects
...

The instruction on how to migrate Office 365 SharePoint Document Library to Google Shared Drive are here: https://support.cloudhq.net/it-admin-how-to-migrate-office365-sharepoint-document-libraru-to-google-workspace-shared-drive/

NOTE: It is important that sync admin accounts of Dropbox and Google Drive since these accounts have full access to all Google Shared Drives and Dropbox team folders..