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IT Admin: How to set up a shared Gmail label for your G Suite domain

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G Suite admins can create, share, and manage G Suite label shares for any or all users in their G Suite domain. All these operations can be done with zero end-user interaction. Furthermore, G Suite admins have full visibility into what is getting shared, who is sharing, and more.

This means that G Suite admin can do the following:

  1. add a domain user to a shared label without asking the user needing to do anything
  2. remove domain user from a shared label without user involvement
  3. remove a shared label
  4. modify whether a shared label is read-only or read-write
  5. create a shared label and add users to a shared label without user involvement
  6. check and monitor which labels and emails are shared in the domain and with whom

G Suite Preparation

  • Ensure that you are a G Suite super admin. The instructions are here:
    https://support.cloudhq.net/cloudhq-access-permission-for-google-apps-admin/
    .
  • Ensure the G Suite Administrative API is enabled for your domain. The instructions are here: https://support.cloudhq.net/how-to-check-if-google-apps-administrative-api-is-enabled-for-your-domain/.

Authorize cloudHQ to access your G Suite domain

  • Go to https://www.cloudHQ.net/services and click the Google G Suite icon:

    Users_and_Cloud_Accounts_-_cloudHQ

  • Enter your G Suite super-admin email and follow the wizard steps:
    Install_cloudHQ_App_to_Your_Google_Apps_Domain_-_cloudHQ

    Install_cloudHQ_App_to_Your_Google_Apps_Domain_-_cloudHQ

    Admin_console

Set up a shared Gmail Label for your G Suite domain

Now you can set up a shared Gmail Label for your domain. As an admin, you can setup sharing so that sharing is owned by you (as an admin) or sharing of a label owned by member of the team.

If you want to set up sharing of a label owned by a member of the team, just follow these instructions: How to share any Gmail label via web interface

If you sharing so that sharing is owned by you (as an admin), follow the instruction below:

  1. Go to https://www.cloudhq.net/share_intro.
  2. Click Set up Global Shared Gmail folder:
    Shared Gmail Label
  3. Input the Gmail label you want to share, select users, and click “Create Shared Label”:
    NOTE: If you already have a label created just enter the *exact* name of the label – we will detect that the label exist and share that label.

    Shared Gmail Label

  4. The sharing sync pair will be created for selected users:
    Shared Gmail Label
  5. The sharing will automatically start.
Tagged:sharegmail label

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  • Organizing workflow in real estate firms with cloudHQ Label and Email Sharing

  • Gmail Label and Email Sharing: limitations and requirements

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