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IT Admin: How to set up a shared Gmail label for your Google Workspace (G Suite) domain

/cloudHQ Apps / Gmail Label Sharing / IT Admin: How to set up a shared Gmail label for your Google Workspace (G Suite) domain

Google Workspace admins can create, share, and manage Google Workspace label shares for any or all users in their Google Workspace domain. All these operations can be done with zero end-user interaction. Furthermore, Google Workspace admins have full visibility into what is getting shared, who is sharing, and more.

This means that Google Workspace admin can do the following:

  1. add a domain user to a shared label without asking the user needing to do anything
  2. remove domain user from a shared label without user involvement
  3. remove a shared label
  4. modify whether a shared label is read-only or read-write
  5. create a shared label and add users to a shared label without user involvement
  6. check and monitor which labels and emails are shared in the domain and with whom

Google Workspace Preparation

  • Ensure that you are a Google Workspace super admin. The instructions are here:
    https://support.cloudhq.net/cloudhq-access-permission-for-google-apps-admin/
    .
  • Ensure the Google Workspace Administrative API is enabled for your domain. The instructions are here: https://support.cloudhq.net/how-to-check-if-google-apps-administrative-api-is-enabled-for-your-domain/.

Authorize cloudHQ to access your Google Workspace domain

  • Go to https://www.cloudHQ.net/services and click the Google Google Workspace icon:

    Users_and_Cloud_Accounts_-_cloudHQ

  • Enter your Google Workspace super-admin email and follow the wizard steps:
    Install_cloudHQ_App_to_Your_Google_Apps_Domain_-_cloudHQ

    Install_cloudHQ_App_to_Your_Google_Apps_Domain_-_cloudHQ

    Admin_console

Set up a shared Gmail Label for your Google Workspace domain

Now you can set up a shared Gmail Label for your domain. As an admin, you can setup sharing so that sharing is owned by you (as an admin) or sharing of a label owned by member of the team.

If you want to set up sharing of a label owned by a member of the team, just follow these instructions: How to share any Gmail label via web interface

If you sharing so that sharing is owned by you (as an admin), follow the instruction below:

  1. Go to https://www.cloudhq.net/share_intro.
  2. Click Set up Global Shared Gmail folder:
    Shared Gmail Label
  3. Input the Gmail label you want to share, select users, and click “Create Shared Label”:
    NOTE: If you already have a label created just enter the *exact* name of the label – we will detect that the label exist and share that label.

    Shared Gmail Label

  4. The sharing sync pair will be created for selected users:
    Shared Gmail Label
  5. The sharing will automatically start.
Tagged:sharegmail label

Related Articles

  • What is cloudHQ Gmail Label and Email Sharing?

  • How to share a Gmail label

  • Gmail Label Sharing: FAQ (Frequently Asked Questions)

  • Best practices for cloudHQ Label and Email Sharing

  • IT Admin: How to create share between users in your Google Workspace domain

  • IT Admin: How to cancel shares created by a user that doesn’t exist anymore in your Google Workspace domain

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