How to use Gmail Snippets to save ChatGPT prompts

  1. Introduction
  2. What are the benefits of saving your ChatGPT prompts?
  3. What is the definition of snippets?
  4. How to create a library of ChatGPT prompts to be used in my Gmail
  5. Here are some example ChatGPT prompts you can save

Introduction

ChatGPT for Gmail can run a ChatGPT prompt directly from your Gmail compose view by typing @chatgpt . For example, if you are replying to an email, you can type:

@chatgpt reply to this email and explain that it is not possible. Be very polite and write in a formal tone.

But there is a problem – why type so many words each time? Is there a way to save these prompts for quick access with a few keystrokes?

We have a solution. You can use Gmail Snippets by cloudHQ to save your prompts as snippets and then access them via shortcuts.

What are the benefits of saving your ChatGPT prompts?

Saving prompts can be beneficial for several reasons:

  • Consistency: If you’re working on a project or task that requires similar types of outputs, having saved prompts ensures that you maintain consistency in your requests.
  • Efficiency: Reusing prompts can save time, especially if you often need to generate similar content. Instead of recreating a prompt from scratch each time, you can quickly retrieve and use a saved one.
  • Improvement: By saving and reviewing prompts, you can learn from past experiences and refine your prompts to get better results over time. You can identify what works well and what doesn’t, and adjust accordingly.
  • Collaboration: If you’re working with a team, saved prompts can be shared among team members to ensure everyone is on the same page and producing consistent outputs.
  • Record Keeping: Keeping a record of your prompts can be useful for tracking progress, documenting your work, and providing a reference for future projects or tasks.
  • Customization: Over time, you can build a library of customized prompts tailored to your specific needs, which can be particularly useful for specialized tasks or projects.

What is the definition of snippets?

A snippet refers to a brief, reusable segment of text, such as the string “\hello,” which can be swiftly incorporated into an email or document and expands into a more comprehensive text upon pressing enter – for example, a complete welcome message. Gmail Snippets by cloudHQ enables users to effortlessly generate and store such text snippets, enhancing the speed and efficiency of replying to routine messages or queries. Snippets can be employed to craft pre-formatted replies or ChatGPT prompts for common questions, disseminate details about products or services, or customize communications with clients.

How to create a library of ChatGPT prompts to be used in my Gmail

Consider creating a prompt library to improve your efficiency in using ChatGPT prompts in your business communications. Using Gmail’s snippets feature, you can effortlessly save your ChatGPT prompts and insert them into your emails whenever needed. Here are the steps you can follow to create your own prompt library:

  1. Go to the Google Chrome Store and install “Gmail Snippets by cloudHQ.” For more details on how to get started, click here.
  2. Install “ChatGPT for Gmail by cloudHQ.” For more details on how to get started, click here.
  3. Launch Gmail and click on the Gmail Snippets icon located in the top-right corner of your inbox.
  4. A pop-up window will appear:
  5. Prompting you to create a new snippet. Click on “Add.”
  6. The Gmail Snippet window will require you to fill in three fields: Shortcut, Name, and Content.
    1. Shortcut: Create a shortcut for ChatGPT prompts by typing a backslash “\” followed by a word that summarizes the topic of your email. For example, “\myinquiry“
    2. Name: Provide a descriptive name for your snippet to easily identify it.
    3. Content: Write your first ChatGPT prompt in this section, beginning with “@chatgpt.” Be as specific as possible.
    4. Click Save in the window’s bottom-right corner.
  7. Repeat the process to create snippets for all the ChatGPT prompts you wish to store. There is no limit to the number of snippets you can create, allowing you to store as many ChatGPT prompts as you need.

Here are some example ChatGPT prompts you can save

Description: Answer to the email in French
Shortcut: \french
Content: @chatgpt Reply to the email in French. Be polite and professional. Do not write subject nor 'Subject:'. Do not write 'To' or 'From:'. The recipient of this email message is in the first line which starts with From: keyword. The email I need to reply starts after 'Text :###'.

Description: Answer on the problem and ask user to troubleshoot
Shortcut: \ts
Content: @chatgpt Reply to the email. First, summarize the problem in two sentences. Be polite and professional. Ask user if my understanding is correct. Then try to answer the email to the best of your knowledge. Here are some facts that can help: 1) troubleshooting webpage is https://support.cloudhq.net/how-to-troubleshoot-google-chrome-extensions/ 2) browser check page is here: https://www.cloudhq.net/check. The recipient of this email message is in the first line which starts with From: keyword. The email I need to reply starts after 'Text :###'.