Efficiency is crucial in today’s rapid-fire business environment, necessitating the use of tools that can facilitate productivity. One such tool is Gmail Snippets, created by cloudHQ, which enables you to create a collection of regularly used text snippets, saving time and boosting productivity. In this article, we will delve into how Gmail Snippets can be employed to conserve ChatGPT prompts for a variety of business scenarios.

What is the reason for storing ChatGPT prompts in Gmail?

There are two main advantages of saving your ChatGPT prompts in Gmail Snippets for your business:

  1. Multilingual ChatGPT Prompts
    Using ChatGPT prompts can assist you in communicating more effectively with clients or customers who speak different languages. By utilizing Gmail Snippets from cloudHQ, you can store a ChatGPT prompt and ask it to reply in the required language such as French or Spanish. This simplifies communication with your global customers.
  2. ChatGPT Prompts for Frequently Asked Questions and Replies
    You may frequently receive the same questions and requests in marketing, sales, or customer service. By storing ChatGPT prompts for common responses and replies in Gmail Snippets from cloudHQ, you can easily and promptly respond to customer inquiries while providing personalized and friendly responses without resorting to auto-responders.

What is the definition of snippets?

A snippet refers to a brief, reusable segment of text, such as the string “/hello,” which can be swiftly incorporated into an email or document and expands into a more comprehensive text upon pressing enter – for example, a complete welcome message. Gmail Snippets by cloudHQ enables users to effortlessly generate and store such text snippets, enhancing the speed and efficiency of replying to routine messages or queries. Snippets can be employed to craft pre-formatted replies or ChatGPT prompts for common questions, disseminate details about products or services, or customize communications with clients.

How to Create a Library of ChatGPT Prompts in Gmail?

Consider creating a prompt library to improve your efficiency in using ChatGPT prompts in your business communications. Using Gmail’s snippets feature, you can effortlessly save your ChatGPT prompts and insert them into your emails whenever needed. Here are the steps you can follow to create your own prompt library:

  1. Go to the Google Chrome Store and install “Gmail Snippets by cloudHQ.” For more details on how to get started click here
  2. Install “ChatGPT for Gmail by cloudHQ” as well. For more details on how to get started click here.
    Note that an Openai.com account is required for this extension to function properly. While all three services are free, many people opt for the upgraded Openai.com account, called ChatGPT Plus, for continuous chatbot availability at a cost of $20/month.
  3. Launch Gmail and click on the newly added “+TGmail Snippets icon located in the top-right corner of your inbox.
  4. A pop-up window will appear:
  5. Prompting you to create a new snippet. Click on “Add.”
  6. The Gmail Snippet window will require you to fill in three fields: “Shortcut,” “Name,” and “Content.”
    1. Shortcut:
      Create a shortcut for ChatGPT prompts by typing a backslash “\” followed by a word that summarizes the topic of your email. For example,”\myinquiry

    2. Name:
      Provide a descriptive name for your snippet to easily identify it.
    3. Content:
      Write your first ChatGPT prompt in this section, beginning with “@chatgpt.” Be as specific as possible.
    4. Click “Save” in the window’s bottom-right corner.
  7. Repeat the process to create snippets for all the ChatGPT prompts you wish to store. There is no limit to the number of snippets you can create, allowing you to store as many ChatGPT prompts as you need.
    1. Here are some example ChatGPT prompts you can save

      Description: Answer to the email in French
      Shortcut: \french
      Content: @chatgpt Reply to the email in French.  Be polite and professional.Do not write subject nor 'Subject:'. Do not write 'To' or 'From:' The recipient of  this email message is in the first line which start with From: keyword.  The email I need to reply starts after 'Text :###'.
      Description: Answer on the problem and ask user to troubleshoot
      Shortcut: \ts
      Content: @chatgpt Reply to the email. First, summarize the problem in two sentences. Be polite and professional.  Ask user if my understanding is correct. The try to answer to the email to best of your knowledge. Here are some facts that can help: 1) troubleshooting web page is https://support.cloudhq.net/how-to-troubleshoot-google-chrome-extensions/ 2) browser check page is here: https://www.cloudhq.net/check. The recipient of  this email message is in the first line which start with From: keyword.  The email I need to reply starts after 'Text :###'.