How to save and convert a single Outlook email to a PDF

To learn more about Save Outlook Emails as PDF by cloudHQ, visit the Save Outlook Emails as PDF website.
To install the extension, choose from the links below:

The dashboard is here: Save Outlook Emails as PDF – Dashboard

  1. Introduction
  2. Use Case
  3. Prerequisites
  4. Save a single Outlook email as PDF steps
  5. Next Steps

Introduction

This guide shows you how to save and convert a single Outlook email into a PDF file.

You do this right inside Outlook on the web, using the Save Outlook Emails as PDF by cloudHQ browser extension. The whole process takes one click, and your PDF keeps the original layout, headers, images, and attachments.

Use Case

Save an Outlook email as a PDF when you need a clean and permanent copy that you can archive, print, or share with anyone, and use cloudHQ to create it in one click without losing the email formatting, headers, or attachments.

People often save Outlook emails as PDF to:

  • Keep records for compliance, legal, or audit needs.
  • Archive important messages outside the inbox.
  • Share a message with someone who does not use Outlook.
  • Attach a clean copy of an email to a report or case file.

Prerequisites

Before you start, please make sure of the following:

  • Use Google Chrome or Microsoft Edge. You need to open your Outlook email in one of these browsers. This works with both personal Outlook.com accounts and work or school Microsoft 365 accounts on Outlook on the web.
  • Install the Save Outlook Emails as PDF by cloudHQ extension. Open your browser extension store and check if the extension is already installed. If it is not installed yet, add it from your browser store. For Microsoft Edge, use the Microsoft Edge Add-ons store. For Google Chrome, open save-outlook-emails-as-pdf.com and click Get Started, which opens the Chrome Web Store page for the extension. After you install it, reload your Outlook tab.

Note: You need to open your Outlook email in Google Chrome or Microsoft Edge. If you use the Outlook desktop app and you cannot open your email in a browser, this single email method will not work for you. In that case, please use the wizard instead. See How to back up or save an Outlook folder (or your entire mailbox) to a PDF document using the wizard.

Save a single Outlook email as PDF steps

Follow these steps to save one Outlook email as a PDF:

  1. Open your Outlook inbox in Google Chrome or Microsoft Edge and sign in to your account.
  2. Select the email you want to save. You can click the email in your message list, or open it so it is visible on the screen.
  3. After the email is selected, look at the Outlook toolbar at the top. You will see the cloudHQ Save to PDF button on the Home tab, after the Reply and Forward buttons. Click it.
  4. cloudHQ shows the save options. Here you can choose the format (PDF, HTML, TXT, or EML), choose to include attachments, add a page break after each conversation, and protect the file with a password. Select the options you want, then click the button to start.
  5. Your email is converted automatically. When it is ready, the PDF is downloaded to your computer.
  6. You can also open or download the PDF of this message later from your cloudHQ dashboard. Click the cloudHQ dashboard icon in Outlook, or open your Save Outlook Emails as PDF dashboard, to find every email you have saved.

Next Steps

Now that your email is saved as a PDF, here are a few things you can do next:

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