Meeting Scheduler: Best Practices

Managing your calendars and availability can be a challenge so here are some hints.

Configure Zoom personal meeting ID

If you are using Zoom, the best approach is to configure a Zoom Personal Meeting ID and then add the link to the Location field.

  1. Login into Zoom and setup you Zoom Personal Meeting ID. the instructions are here
  2. Add the link to the Location field:

  3. The meetings will have Zoom automatically configured:

    4. Create a Blocking Calendar in Google Calendar

    Sometimes you want to make certain dates or ranges as unavailable for the meeting scheduler.
    Or maybe at a certain point in time of the day, you want to say: “no more new meetings til the end of the day”.

    Here how to achieve that:

    1. Create a new calendar in your Google Calendar called BLOCKING.
    2. Add this calendar to Meeting Scheduler as one requires that you are free in that calendar to reserve the meeting
    3. Now, when you do not want to get any meeting requests for certain date or time ranges create a “dummy” entry in your BLOCKING calendar. For example, if they are working on your roof so you cannot have Zoom meeting (due the noise), you can add a “dummy” entry in your BLOCKING calendar to block that time:
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