IT Admin: How to backup all Dropbox Business accounts to central Google Drive

With cloudHQ, you can set up a real-time backup of all your Dropbox Business accounts to Amazon S3, Amazon Glacier, Google Drive, or any other cloud storage service (Box, etc.).

Real-time data backup will automatically make a backup copy of every change made to your Dropbox files. This means cloudHQ is essentially capturing every version of your Dropbox files and saving them to Amazon S3. Our real-time backup allows the Dropbox administrator to restore data (or create a snapshot of your system) to any point in time. You can think about cloudHQ sync as very powerful version of Apple Time Machine.

For relatively small Dropbox setups (5 to 50 users with less than 1TB of data) we suggest backup to Google Drive instead of backup to Amazon S3.
Of course, you can back up your Dropbox to not only Google Drive but also to a Box folder, Amazon S3, etc. The instructions are pretty much the same – just select a Google Drive account and folder instead of Amazon S3.

To set up real-time backup of Dropbox, you need to create backup sync pairs. Backup sync pairs define how cloudHQ will backup files for certain users. The backup sync pairs will back up each of your users’ Dropbox accounts to a dedicated folder. For example:

Dropbox (bob@acme.com)   -> Google Drive (backup@acme.com)/Backup_folder/Dropbox (bob@acme.com)
Dropbox (alice@acme.com) -> Google Drive (backup@acme.com)/Backup_folder/Dropbox (alice@acme.com)
Dropbox (charlie@acme.com) -> Google Drive (backup@acme.com)/Backup_folder/Dropbox (charlie@acme.com)

...

And here are step-by-step instructions for how to achieve that:

Dropbox for Business Preparation:

Google Drive Preparation:

Before we start the cloudHQ wizard to back up your Dropbox users, we first need to create a Google Drive accounts which will contain the backup. For relativelly, small accounts (5 to 50 users with less than 1TB of data) we suggest just setting up unlimited storage G Suite account or 1TB / 10TB Google Drive account.

In order to back up to Google Drive, cloudHQ needs to be authorized to access your Google Drive account for backup.

Authorize cloudHQ to access your Dropbox Business installation

  • Go to https://www.cloudHQ.net/services and click the “Dropbox for Business” icon:Users_and_Cloud_Accounts_-_cloudHQ
  • Authorize your Dropbox Business account and follow the wizard  steps:Dropbox for Business domainAdd Dropbox for Business accounts:
    Add Dropbox for Business accounts    Dropbox for Business successfully authorized:
    Admin_console

 

Start cloudHQ wizard to create backup sync pairs

  1. Go to https://www.cloudhq.net/multi_setup_wizard?prompt_auth=true:
    Multiple Users
  2. Select “Back up or Sync for Multiple Users”:
    it_admin_sync_or_share_wizard_-_cloudhq
  3. Select Dropbox as your primary user directory:
    Multiple Users
  4. Click the Dropbox icon:
    Dropbox
  5. Select users and click Next:
    Select users
  6. Since we are doing backup, click on Switch to Backup:
  7. Click the Google Drive icon (since we are backing up to Google Drive):

  8. Select folder or bucket where you want to backup:
  9. Review sync pairs:
  10. Click “Finish” to create sync pairs and start the backup.