How to backup Gmail messages by year or specific date range to PDF

Table of Contents

  1. Introduction
  2. Step 1: Navigate to the cloudHQ Wizard
  3. Step 2: Select Time Range
  4. Step 3: Select Options
  5. Step 4: Start Export and Monitor

Backing up your Gmail messages for a specific year or date range into PDF format is easy. Follow the steps below to back up your emails, ensuring your important communications are securely archived.

Step 1: Navigate to the cloudHQ Wizard

  1. Visit the cloudHQ Save to PDF Wizard: Go to
    cloudHQ Save to PDF Wizard.
  2. Select “Back up or save all email messages in your account to PDF”: On the initial screen, you will see two options. Select the option titled “Back up or save all email messages in your account to PDF.”

Step 2: Select Time Range

On the next screen, you will be prompted to select a time range for the emails you want to back up. Here are the available options:

  • In year: Select this option to include emails from a specific year. Enter the desired year (e.g., 2024).
  • After: Select this option to include emails sent after a specific date.
  • Before: Select this option to include emails sent before a specific date.
  • Within: Select this option to include emails within a specific date range.
  • All emails: Select this option to include all emails regardless of date.

Once you have chosen the desired option, click on “Continue.”

Step 3: Select Options

On the next screen, you will be prompted to configure various settings for your email backup. Here are the options you will see:

  • Convert Messages into Following Format:

    • Save Messages as PDF: Ensure this option is selected to save emails in PDF format.
    • Convert to PDF As: Choose how you want to save the emails in PDF format:
      • Merge all messages into one PDF: Combine all emails into a single PDF file.
      • Save each message as a separate PDF: Save each email as an individual PDF file.
  • Name for Your Email Package: Enter a name for the email package, e.g., “account_XYZ_2024”.
  • Sort Messages: Choose the sorting order for your messages:

    • Oldest message to newest: Sort emails from oldest to newest.
    • Newest message to oldest: Sort emails from newest to oldest.
  • Paper Format: Select the desired paper format for your PDF, typically “Letter”.
  • Add Page Numbers: Check this option to include page numbers at the bottom of each page.
  • Embed Email Attachments inside PDF File: Select this option if you want all attachments (docs, PDFs, images) to be embedded in the PDF document.
  • Create a ZIP File with Attachments in Messages: Check this box to package all attachments in a separate ZIP file.
  • Compact Format: Leave this unchecked unless you want to remove signatures, quotations, page breaks, and other redundant information.
  • Group Emails into Conversations: Enable this if you want emails grouped by conversation.
  • Encrypt Your PDFs with Password: Optionally, you can encrypt your PDF files with a password. Check this box and enter your desired password if needed.

Step 4: Start Export and Monitor

  1. Start Save: Once all options are set, click on “Start Save.”

The wizard will process your emails based on your settings. Watch the export progress on the Save Emails as PDF dashboard. When the export is complete, you’ll get an email with a download link.

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