Introduction
cloudHQ can save your Outlook emails (including Microsoft 365 and Hotmail) to Google Drive. You can automatically save emails from a specific Outlook folder and its subfolders to a designated Google Drive folder. This feature is useful for archiving a large number of emails or setting up continuous email backups to Google Drive.
Emails can be saved in various formats, including EML, TXT, HTML, and PDF.
For example, if you have a label called “Clients,” you can set up automatic backups of all emails under this label directly to a Google Drive folder.
Benefits of this approach:
- Backup and Archiving
Automatically saving emails to Google Drive ensures a secure and easily accessible archive of important messages into in various formats, including EML, TXT, HTML, and PDF. If your email server crashes or emails are accidentally deleted, having a real-time backup in Google Drive allows you to quickly recover crucial data. This is especially important for critical labels like “!Clients,” where losing emails could significantly impact your business.
- Organization and Accessibility
Saving emails from a specific label to Google Drive helps you organize them beyond your email account. This makes it easier to locate specific emails or attachments without having to sift through a cluttered inbox. Google Drive’s search and folder features further simplify the process, especially when managing large volumes of emails.
- Collaboration and Sharing
Storing emails in Google Drive enhances collaboration and sharing. For businesses and teams, this means everyone can access client or project-related emails without the need to forward or copy multiple messages. This streamlines internal communication and ensures all team members stay aligned, making it particularly useful for project management and client relations.
You will need to start the cloudHQ sync wizard to set this up.
Setup Steps
Follow these steps:
- Launch the sync wizard to connect two cloud accounts:
- If you want to save emails from a Microsoft 365 Outlook account, click the Microsoft 365 Outlook icon. For Hotmail (personal, free) emails, click the Outlook icon:
- Select an existing Microsoft Outlook 365 account or click Authorize Microsoft 365 Mail to add a new account:
- Choose Two-way or one-way sync of a specific Microsoft 365 Mail Folder, then click Next Step:
- Select the Microsoft 365 Mail folder with emails you want to autosave.
- Click the Google Drive icon
- Select an existing Google Drive account or click Add Google Drive to connect a new Google Drive account
- Make sure the arrow points from Microsoft 365 Mail to Google Drive.
- Choose the Google Drive folder where you want your emails, or create a new one, then click Next:
- Select sync options for exporting and saving your emails to Google Drive.
Backup and email storage options are explained as follows:- Backup / Save Email Message Body
- Export messages into EML format
EML is a standard email format used by many email clients (such as Outlook, Thunderbird, and Apple Mail). It retains metadata, attachments, and email structure. - Export messages into TXT format
This would save emails as plain text, stripping away formatting and metadata. - Export messages into HTML format
Saves emails as HTML files, preserving formatting, embedded images, and links. - Export messages into PDF format
Emails will be saved as PDFs, maintaining formatting and structure, useful for legal and archival purposes. - Save / Backup Email Attachments
This option ensures that email attachments (such as PDFs, images, or documents) are also saved and backed up along with the email messages.
This option ensures that the body of email messages is saved and backed up. It provides different export format options:
- Start the sync.
How to Monitor Sync Status
Follow this link for instructions to check your sync status: How to Monitor Status of Sync.
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