How to save Outlook emails in a folder (and sub-folder) to Dropbox

Introduction
Setup Steps
How to Monitor Sync Status

Introduction

cloudHQ can save your Outlook emails (Microsoft 365 and Hotmail) to Dropbox. You can automatically save emails from a specific Outlook folder and its sub-folders to a Dropbox folder or a Dropbox team folder. This is useful for archiving a lot of emails or setting up ongoing email saves to Dropbox.

For example, if you have a label called Clients, you can set up automatic saves of all emails under this label directly to a Dropbox folder. Here are some benefits of doing this:

Backup and Archiving: By automatically backing up emails to Dropbox, you have a secure and accessible archive of important messages. If your email server crashes or emails are accidentally deleted, having a real-time backup on Dropbox means you can quickly recover crucial data. This is especially important for critical labels like “!Clients,” where lost emails could seriously affect your business.
Organization and Accessibility: Saving emails from a label to Dropbox helps you organize them beyond your email account. This makes it simpler to locate specific emails or attachments without sifting through a cluttered inbox. Dropbox’s search and folder features make this process even easier, especially for large numbers of emails.
Collaboration and Sharing: Saving emails in Dropbox makes sharing and collaboration easier. For businesses or teams, this means everyone can access client or project emails without forwarding or copying multiple messages. This streamlines internal communication and ensures everyone is aligned, which is helpful for managing projects or client relationships.

You will need to start the cloudHQ sync wizard to set this up.

Setup Steps

Follow these steps:

Launch the sync wizard to connect two cloud accounts:
If you want to save emails from a Microsoft 365 Outlook account, click the Microsoft 365 Outlook icon. For Hotmail (personal, free) emails, click the Outlook icon:
Select an existing Microsoft Outlook 365 account or click Authorize Microsoft 365 Mail to add a new account:
Choose Two-way or one-way sync of a specific Microsoft 365 Mail Folder, then click Next Step:
Select the Microsoft 365 Mail folder with emails you want to autosave.
Click the Dropbox icon
Select an existing Dropbox account or click Add Dropbox to connect a new Dropbox account
Make sure the arrow points from Microsoft 365 Mail to Dropbox.
Choose the Dropbox folder where you want your emails, or create a new one, then click Next:
Select sync options for exporting and saving your emails to Dropbox.
Start the sync.