cloudHQ can automatically save emails (or just attachment of emails) which are part inside your label to your cloud storage in PDF, HTML or TXT format. Here are steps for how to organize Gmail files into labels, then sync them in cloudHQ.

The idea here is that you might want to save messages from your Gmail label to a folder in Box, Dropbox, etc.

If your emails are already classified into Gmail labels then you should read the following note:

So to classify Gmail emails into labels and then setup sync (autosave) of emails in that label, you’ll need to:

  • Create a Gmail filter that will identify emails that match certain criteria.
  • Tell Gmail to add any email matching your criteria to a dedicated Gmail label.
  • Setup sync (autosave) of that label using cloudHQ.

Here is the-step-by step procedure:

  1. Log into your Gmail Account
  2. Click the gear icon Gmail on the top right.
  3. Select Settings:
    Gmail Settings
  4. Click the “Filters” tab:
  5. Click “Create a new filter”:
    Create new filter
  6. In the “Has the words” section, type the kind of file you want to filter separately in this format:  filename:kind of file
    For example, document files:  filename:doc

    Filter syntax

    Or, if you want only emails with attachments, select the “Has attachment” option:
    Has attachment

    Note: For Microsoft 2007 files or later versions, use  docx, pptx, xlsx

    If you want to append another filter, use  OR

    To filter Word files:  filename:doc OR filename:docx

    To filter PowerPoint files:  filename:ppt OR filename:pptx

    To filter Excel files:  filename:xls OR filename:xlsx

    To filter Image files:  filename:jpg OR filename:gif OR filename:png

    To filter E-book files:  filename:pdf OR filename:lit

    To filter a combination of files:  filename:docx OR filename:pptx OR filename:xlsx

  7. Click “Create filter with this search.” You’ll be asked to choose an action for the messages containing the filtered attachments:
    Create filter
  8. Check the box next to “Apply the Label.” In the “Choose label” dropdown box, select “New label” to create a new one e.g.  Label_for_sync/Emails_with_Documents
    Create Label
  9. Click “Create filter” and save your filter:
    Save filter
  10. From the filtered documents label, you can create a sync pair.
  11. Go to the  Synchronization Wizard.
  12. Click the Gmail icon:
    Gmail icon
  13. Select an already-configured Gmail account or click “Add Gmail” to add a new Gmail account:
    Gmail account
  14. If you click “Add Gmail,” you will be forwarded to authorize cloudHQ to access your account:
    Add Gmail

  15. Select “Sync subset of Gmail emails and/or add attachments with your cloud storage” then click “Next Step”:
    Two-way Gmail
  16. Now you should choose to sync “Save (sync) all emails in selected label”. Then click “Next Step”:
    Two-way Gmail
  17. Select a Gmail label we have created before to sync:
    Gmail label
  18. Click the icon of the cloud service you want to sync with the Gmail label:
    Gmail label
  19. Select the folder where you want to sync the Gmail label.
  20. Choose your options. Synchronization will start automatically.
  21. Here is How to Monitor Status of Sync.
  22. An email will confirm the success of the initial synchronization.