How to convert files and add them to an existing PDF file

To learn more about the Combine Files to PDF by cloudHQ, visit the Combine Files to PDF website.
To install the Combine Files to PDF add-on, click on the link below:

You can also use Combine Files to PDF by cloudHQ directly from the website going here: Combine Files to PDF Dashboard.

  1. Introduction
  2. Example Use Case
  3. Step-by-Step Instructions

Introduction

There are situations when you need to add one or more files to an existing PDF document instead of creating a new one. This is especially useful when you want to keep the original file’s link, ID, or sharing settings the same. For instance, if you save all your receipts in a single PDF file stored on Google Drive, and you are already sharing this file with others or your accounting system uses its unique Google Drive ID, you may not want to upload a new file every time. Instead, you want to keep using the same file and simply add each new receipt to it as you collect more data. This approach helps avoid the problem of changing the file’s link or reference, making it much easier to manage shared files and ongoing documentation.

Example Use Case

Imagine you manage your business expenses by storing all your receipts as a single PDF file on Google Drive. This PDF is shared with your accountant and is also connected to your accounting software by its unique Google Drive file ID. Each time you get a new receipt, you want to add it to this master PDF without changing the file’s link or permissions—otherwise you’d have to update the link everywhere it’s used and re-share it with everyone. By appending new receipts to the existing PDF in Google Drive, you ensure:

  • The file’s link, sharing settings, and Drive ID stay the same.
  • Your accounting system or colleagues can always access the latest version using the same link.
  • You avoid cluttering your Drive with many similar files or versions.
  • Everyone works from a single document, making documentation and audits easier.

This method is efficient for situations where file consistency and continued sharing are important, such as tracking receipts, contracts, or reports that are updated over time.

Step-by-Step Instructions

  1. Open Google Drive and select the files you want to combine.
  2. Click on Combine Files to PDF:
  3. Choose Append to an existing PDF file in your Google Drive and pick the PDF file you want to add to:

  4. Click the Combine button to finish and get your new PDF.

Tagged: