If you are an IT admin, you might want to sync or back up your user’s cloud accounts.

This is also the way to distribute purchased licenses to your users.

These accounts can be added by sending a secure invite to each user. After your user receives their invites, they will be prompted to authorize their cloud accounts.

As soon as they authorize their cloud accounts, you will see users under the Cloud Accounts tab and their cloud accounts under the Users tab. You can set up a sync or backup of these cloud accounts.

Add Users Via Invite

  • Go to Users tab.
  • Scroll down and click the Add Users button
  • The next page will show invite dialog. Enter users email address and your private message to the user.
    For example, your messages could look like this:

    Hi Alice,

    This is Bob—your IT manager.

    I have purchased a cloudHQ Business license and I would like to assign one of these license to you.

    Just click the following link and you will be forwarded to the cloudHQ website to create your account and join our domain:


    After you join our cloudHQ domain, you will be asked to authorize cloud service you want that I also can backup or sync for you.

    If you have any other questions, just let me know.


Your user will receive and accepts the invite

  • After users receive an email and click the invite link, they will get to the following screen telling them that an admin has asked them to authorize their cloud account. Here, the invited user needs to enter their email address:
  • If the user does not have a cloudHQ account, cloudHQ will prompt the user to create an account. If a user enters a Google Apps email (i.e., @gmail.com) then cloudHQ will prompt the user to sign up via Google. If a user enters an email that is managed by Microsoft Office365, then cloudHQ will prompt the user to sign up via Microsoft.
    For example, here is a screenshot of what happens if the user’s email is managed by Google G Suite or Google Gmail:
  • In next step, the user needs to select which cloud accounts to authorize and click “Add Cloud Accounts“:
  • The user will be prompted to authorize cloudHQ to access selected cloud accounts.
  • After users authorize their cloud accounts, an IT admin will see their users’ cloud accounts under the Cloud Accounts tab.